Volunteering, Gifts, and Donations

 

Volunteering | Gifts and Donations | Naming Rights | Sponsorships
 

The Highland Park Public Library is seeking volunteers to work with our friendly staff on a variety of tasks.

For more information, please contact Pamela Siegel, Business Manager
847-432-0216 x 119

Download and fill out an application here.

Hours are flexible. If you are detail-oriented, well organized and enjoy customer service, this is the volunteer opportunity for you!
Circulation Notify patrons by phone of reserved materials ready for pick up, shelve materials, and various office tasks.
 
Youth Services Maintain literacy areas including cleaning and restocking materials; photocopy literacy area materials, listen to book reports during Summer Reading program (June-July).
 
Technology Training Assist patrons with PCs, electronic devices and software.

 

Program Assistant Assist with public programs including set-up, greeting attendees, passing out handouts, assisting presenter, counting attendance, crowd control and film projection.  Distribute posters to local businesses.
 
Audio Visual Shelve materials, shelf-read, photocopy handouts, clean and repair discs.
 
Readers Advisors Organize and lead informal book discussions

 

Computer Services Enter paper procedures/documents into electronic form, label inventory shelves and pc’s, sort discarded materials into garbage and recycle bins.
 
Material Processing Apply labels, stamps and book covers, mend and clean all types of materials, record processing and withdrawal statistics.
 
Receiving Open boxes, check in items against purchase order lists, organize paperwork for payment approval, and prepare received items for cataloging.
 

Gifts & Donations

A gift to the Highland Park Public Library is one that will be enjoyed by the community for years to come.

Books and audio-visual items purchased with your contribution can be commemorated with a special bookplate, acknowledging your generosity. The Library will also send the honoree(s) a formal announcement of your donation .Please complete a Book Donations form to enclose with your gift.

Get more information about: Charitable Giving.
Gifts to the Highland Park Public Library are tax-deductible.

Make a monetary donation online

 

 Highland Park Public Library Gift Policy

The Highland Park Public Library Board of Trustees (the Board) actively encourages gifts and contributions which will help the Library better serve the needs of the community. All donations and gifts to the Library are subject to applicable Illinois statutes as well as the Library’s existing policies and guidelines, including those relating to the selection of and provision of access to books and other resources. The Library, through the Board or the Board’s delegated authority, makes the final decision on the acceptance, use or other disposition of gifts and also reserves the right to decide any conditions of display, housing or access. The Library is granted unconditional ownership of each gift.

Acceptance of Gifts

Gifts of Books and Other Library Resources

The Executive Director is authorized to act for the Board in accepting or declining offers of gifts in the form of books, recordings and other library materials or resources. The Executive Director, in accordance with existing Library policies and guidelines, may exercise discretion concerning which materials shall be retained for the Library’s own collection.

Monetary Gifts

Monetary gifts given for use at the Library’s discretion (“unrestricted gifts”) may be accepted by the Executive Director.

Monetary gifts given for the purchase of Library materials as an honorarium or memorial may be accepted by the Executive Director. The Executive Director or a designated staff member will work with donors in selection and processing of such purchases.

Monetary gifts given for the sponsorship of Library programs may be accepted by the Board according to the Library’s Naming Rights and Sponsorship Policy.

Monetary gifts given in exchange for naming rights may be accepted by the Board according to the Library’s Naming Rights and Sponsorship Policy.

Monetary gifts received from a will or bequest may be accepted by the Board and used as directed by the donor, subject to Library policies.  If received without restrictions, the funds may be used as approved by the Board. The Board will consider whether separate bank accounts and budget lines will be created to monitor the funds.

Donate online using your credit card.

Gifts in Kind

Gifts of furniture, paintings, statuary and other articles may be accepted by the Board with advice and counsel from the Executive Director. Any conditions attached to the proposed gift, including—but not necessarily limited to—the type of recognition provided and the location, disposition, handling or display of the article, will be considered by the Board. Any such conditions which the Board regards to be inappropriate or impractical may provide a basis for further negotiation with the donor or for rejection of the gift.

Gifts of Securities

Marketable securities received by the Library as gifts may be accepted by the Board. Such securities will be sold or held at the discretion of the Board, and the net proceeds used as directed by the donor, subject to library policies, or if received without restrictions, may be used as approved by the Board. Gifts offered to the Library consisting of securities which are not readily marketable will be submitted to the Board for a decision as to acceptability.

Valuation of Non-Monetary Gifts
While the deemed value of non-monetary gifts may be a factor for consideration, neither the Library staff nor the Board will issue a written or verbal statement of monetary value to the donor. The Executive Director, or a designated staff member, may provide, on request, a letter of acknowledgment to a donor describing the gift and its apparent condition.

Use and Recognition of Gifts

Use of Gifts

All gifts are accepted with the understanding that it may someday be necessary that they be altered, sold, or disposed of in the best interest of the Library. The Library cannot commit itself to perpetually housing a donation. Restricted gifts can be accepted only with the specific approval of the Board. Donations will be accepted only if, in the opinion of the Executive Director and the Board, they are in the best interest of the Library.

Recognition of Gifts

Commemorative book(s) receive a bookplate listing the donor and the honoree and an acknowledgement letter will be sent to the person(s) or family of the person being honored.

All monetary gifts are recognized with an acknowledgement letter. 

Monetary gifts (other than those associated with naming rights and sponsorships) of $1,000 or more will be recognized on the Library’s Donor Recognition Wall.  Three categories of giving are acknowledged on the wall:

Donor:            $1,000 - $2,499

Sponsor:          $2,500 - $4,999

Benefactor:      $5,000 or more

Adopted October 12, 2010


Highland Park Public Library Naming Rights and Sponsorship Policy

Naming Rights

The Highland Park Public Library Board of Trustees (the Board) offers naming rights for new and existing physical assets.  Naming of physical assets follows a Board pre-approved menu of items available for naming.  This menu covers rooms, spaces, substantial equipment/furniture installations, and landscaping features.  Items under $10,000 carry naming rights for 10 years.  Items from $10,000 to $100,000 carry naming rights for 20 years.  Naming rights for any item over $100,000 will be determined through a consultation with the Board.  The donor has the right of first refusal at the time of renewal.

In assigning naming rights values to individual assets, the Board will take into consideration the expected remaining useful life of the asset, the capital cost and ongoing maintenance cost, and the public prominence and traffic level. 

A plaque will be installed at or near the named area.  The Board reserves the right to choose the wording, size, location, and style of the plaque.  An appropriate dedication ceremony may be planned and conducted.

The Board may approve naming recognition items and values other than those specified in the most recently approved naming menu, on a case-by-case basis.

Program Sponsorship

The Board welcomes sponsorship of programs from individuals and groups including but not limited to businesses and service organizations.  Sponsors must be approved by the Board or the Executive Director.

Program Sponsorship Opportunities

$500                Individual programs

$1,000             Stories Under The Stars

$1,000             Book Match

$1,500             Film discussion series (fall, spring)

$1,500             Book discussion series (fall, spring)

$1,500             Storytime series (fall, winter, spring)

$5,000             Summer Reading Program

A statement of the sponsor’s name and a display of its logo will appear on the Library’s promotional materials for the sponsored program and a verbal announcement will be made at the beginning of the program.